Instructions for Speakers
How to submit presentation prior the Conference
Please send all digital files (.ppt, .pptx or .pdf) needed for your presentation to the email address firstname.lastname@example.org by June 9. Our technician will check all files in advance to make sure they are technically sound and are able to be displayed correctly. If you want to use other files, video content etc, please send us an email with detailed instructions.
Please name the presentation as follows:
Before your session starts please come to check your presentation.
In case you cannot send us your presentation prior to the conference or if you have any updates, please come to the meeting room at least 1.5 hour before the beginning of your session (during the coffee or lunch break) to upload your presentation (bring the presentation on a USB stick).
In case your speech has been scheduled for a morning session, please come to upload your presentation the day before your presentation.
In order to avoid any problems with your presentation, please make sure it meets the necessary needs and read carefully the instructions below.
How to prepare presentation
Use the Microsoft PowerPoint 97–2007, 2010* or 2013* (*.ppt) or (*pptx) to guarantee they will work properly on an on-site PC.
Prepare presentation in 16:9 format (screen are in format 16:9). We recommend you to save your PowerPoint presentation using PPT(X) format instead of PPS.
Please keep on mind that organizer cannot guarantee the quality of Macintosh-based presentations; so check in advance (3 hours before your session starts) their Windows compatibility.
Note the Presentation System used during the Conference also supports the PDF presentations.
JPG images are the preferred file format for inserted images. GIF, PNG or BMP formats will be accepted as well. Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 300 dpi are not necessary and will only increase the file size of the presentation. Try to avoid overloading the presentation with unnecessary images. In case of any videos in the presentation - test your presentation with the on-site PC several hours before the presentation. Generally, WMV and AVI format should work with no difficulties.
Only fonts included in the basic installation of MS-Windows are available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout/style of the presentation. Suggested fonts are: Arial, Times New Roman, Tahoma, and Calibri. If you insist on using different fonts, these must be embedded into the presentation by choosing the right option when saving the presentation, see details below:
- Click on “File”, then “Save As”
- Check the “Tools” menu and select “Embed True Type Fonts”
When the session is over, your presentation will be deleted from all computers, no copies or backups will be made.
Your own computer is NOT allowed.
All speakers are requested to keep the time of their presentation.
Standard equipment of the session rooms
See below the list of standard equipment of the rooms.
- Sound system
- Remote control with laser pointer